Knowledge base
How do you connect a POS system to your accounting software?
Short answer
With an accounting integration, sales data from your POS system goes to your accounting software automatically, instead of someone copying it. Which data goes over and how often differs per integration. Foodyx books your sales in Exact Online or Twinfield automatically every day, split by VAT rate and by payment method.
What is an accounting integration with the POS?
An accounting integration connects your POS system to your accounting software. The POS records the sales; the integration transfers the sales to your accounts, so you or your accountant do not have to copy them by hand.
How the sales end up in your accounts, on which accounts and with which breakdown, you agree with your accountant.
Which data goes to the accounts?
Usually it is the sales, broken down the way your accounts need, for example:
- sales per day or per period;
- sales per VAT rate;
- sales per payment method, such as card, cash or online.
How does the data flow work?
Orders and sales are recorded in the POS. The integration sends the sales to the accounting software, at a fixed moment or continuously, depending on the integration. At Foodyx, sales go to Exact Online or Twinfield automatically every day.
- Orders and sales
POS system (at Foodyx: Foodyx POS)
- Accounting integration (at Foodyx: every day)
- Accounting software (at Foodyx: Exact Online or Twinfield)
Why do restaurants connect their POS to their accounts?
The benefits are mainly in the work between the restaurant and the accounts:
- Less copying of sales
- The same way of handing over each time
- A simpler process for you and your accountant
- Sales in your existing accounts
Exact Online compared with Twinfield
Exact Online and Twinfield are both accounting packages you can connect a POS to. Which one fits depends mainly on what you or your accountant already use.
At Foodyx, both integrations work the same way: sales go to the package automatically every day, split by VAT rate and by payment method. You agree the exact set-up with your accountant, and it depends on your accounts.
How does this work at Foodyx?
Orders and sales are recorded in Foodyx. Every day, sales go automatically to Exact Online or Twinfield, split by VAT rate and by payment method, so you and your accountant have nothing to re-key.
You need an active account with the accounting package, and the integration is set up by Foodyx. You agree the financial set-up itself with your accountant.
What should you look out for?
These questions help when choosing and setting up an accounting integration. Where they concern Foodyx, they say how it works there.
How often does the data go over?
Ask whether sales go to the accounts daily, per period or continuously. At Foodyx this happens every day.
How is VAT processed?
Check that sales per VAT rate end up in the right place. At Foodyx, sales are split by VAT rate.
How do the payment methods appear?
Check whether card, cash and online payments are visible separately. At Foodyx, sales are split by payment method; read also how an integrated card terminal works.
Who sets up the accounts?
Accounts, journals and VAT codes you agree with your accountant. At Foodyx, Foodyx sets up the integration; you do the financial set-up with your accountant.
How do corrections work?
Ask how a correction in the POS, such as a return or a wrongly settled payment, ends up in the accounts.
Is your accountant involved?
Involve your accountant before you connect: they know how the sales should appear in the accounts.
Which packages are supported?
Ask which accounting packages the POS supports. At Foodyx, those are Exact Online and Twinfield.
Do you have more than one location?
Check how sales per location end up in the accounts, if you have more than one restaurant.
Frequently asked questions
Do sales go to the accounts automatically?
With an accounting integration, yes. Foodyx books your sales in Exact Online or Twinfield automatically every day.
How often is data sent?
That differs per integration. At Foodyx, sales go to the accounts every day.
Is VAT split out?
At Foodyx, yes: sales are split by VAT rate.
Are payment methods processed separately?
At Foodyx, yes: sales are split by payment method.
Does Foodyx support Exact Online?
Yes. Foodyx books your sales in Exact Online automatically every day, split by VAT rate and by payment method.
Does Foodyx support Twinfield?
Yes. Foodyx books your sales in Twinfield automatically every day, in the same way: split by VAT rate and by payment method.
Further reading
Connecting a card terminal to your POS
The amount automatically from the order to the card terminal.
Orders from multiple channels in one POS
All ordering channels in one POS and kitchen flow.
Exact Online integration
Your sales in Exact Online every day.
Twinfield integration
Your POS sales in Twinfield automatically.
Foodyx POS Analytics
Revenue and performance across all your channels.
Foodyx POS
The POS for sales, service and order handling.
Connecting your accounts to Foodyx?
Look at the Exact Online and Twinfield integrations or book a demo to go through your accounts.